What is The Job of Stenographer? If you’re interested in transcribing, you might want to seek a career in stenography. Understanding the role of a stenographer. However, knowing how to become a stenographer may help you organize your schooling, seek on-the-job training, and obtain the necessary certifications. Read further!

What is The Job of StenographerBecause stenographers work in a variety of businesses, knowing about the subject can also assist you in determining which industry best matches your interests.

In this article, we will define a stenographer, learn about their work requirements, investigate how to become a stenographer and look at the career prospects and average compensation for stenographers. Continue to read!


What is The Job of Stenographer?

Stenographers utilize typing machines known as stenotypes. The stenographer can use this equipment to type syllables rather than letters.

It allows them to type quicker than normal in order to record complex talks with several speakers. Stenographers can perform a variety of tasks.

Here are some examples of frequent responsibilities to help you understand what a stenographer does:

  • Correctly transcribing typed documents into common language
  • Document organisation and presentation in a logical sequence
  • Keeping papers in an appropriate order to be handed over to officials
  • Maintaining meticulous records of files, papers, and other official items
  • Maintaining the secrecy of official papers and affairs
  • Monitoring the status of cases until they are closed
  • Office document writing, transcription, and compilation
  • Organising meetings and gathering data for supervisors
  • Shorthand typing and taking dictation
  • Updating reference books, rules, and ordinances

Stenographer Job Description

A stenographer is a professional who converts spoken language into coded language. To transcribe information, they often utilise shorthand and a steno machine.

Stenographers may also caption live broadcasts for the hearing impaired and the elderly. They learn a form of shorthand that helps them to take quick notes.

They may be able to learn to type at speeds of up to 225 words per minute or more. Stenographers are skilled typists who have gone through extensive training.

Legal proceedings are transcribed by stenographers in courts. These transcriptions are added to public records and official papers for future use.

Stenographers input data into a system, which then translates coded text into the required language.

Before committing a document to the official record, the stenographer may proofread it for flaws and correct them.

They need knowledge of medical or legal jargon, as well as the language used during proceedings.

Qualifications For a Stenographer

To become a stenographer, a candidate must satisfy the eligibility standards established by the organization.

Candidates can pursue a stenography vocational education, such as the Diploma in Stenography, to gain a career as a stenographer in a variety of businesses.

These programs normally last one to one and a half years. A candidate might complete upper secondary education before applying for the program.

Some courses may require you to have a minimum of 60% on a validated standardised test.

Stenographers enrol in professional classes to acquire shorthand and speed up their typing. Many industrial training organizations and polytechnic schools provide typing and stenography courses.

Candidates may be required to be fluent in an official, regional, or national language. Stenographers may also need to be well-versed in grammar, spelling, and punctuation.

Skills For a Stenographer

If you want to be a stenographer, you need to work on the following skills:

Pay Close Attention to the Details:

Usually, stenographers may transcribe information on the moment. These transcriptions may contain critical information that is required in future procedures or for the creation of official documents.

As a result, stenographers guarantee that no critical information are overlooked. They rigorously cross-check and proofread their work to avoid errors.

Active Listening Skills:

Stenographers are in charge of quickly transcribing conversations and legal and medical processes.

People talk at various speeds and with diverse accents, and certain transcribing duties may need a substantial understanding of medical or legal language.

A stenographer typically transcribes in real-time while listening to ongoing conversations and may be required to have great listening skills.


Court and other business actions typically take a long time. A stenographer sits calmly and executes their tasks throughout the procedure.

They must maintain concentration and focus at all times in order to capture and record critical information.

Written Communication Skills:

Stenographers may need to be fluent in the language in which speakers communicate. They may be fluent in the language’s grammar, vocabulary, spelling, and punctuation.

If they work in the public sector, they must also have a basic grasp of an official language such as English or Hindi.

Transcription Abilities:

A proficient stenographer may have an exceptional knowledge of transcription as well as a thorough awareness of the transcription conventions.

They may enroll in a range of courses to prepare themselves for the fast-paced environment. Once a candidate has acquired the essential abilities, they can apply for advanced stenographer roles.

How to Become a Stenographer

To become a stenographer, follow these steps:

1. Completed Higher Secondary School

Graduate from higher secondary school with at least 50% aggregate marks in a recognized board examination to become a stenographer.

Most stenographer employed in government and the public sector needs a higher secondary degree.

In addition, a candidate can get credentials or qualifications to be considered for the position of stenographer.

You might strive to improve your command of English and other regional languages during your study.

2. Acquire or Get a Certification

To be qualified for the position, candidates need complete a stenography diploma or certification course from a registered school.

To qualify for government positions, you must pass an examination or a talent test. A candidate for English can typically type at 25 words per minute and shorthand at 80 words per minute.

The average typing speed for regional languages and Hindi is 30 words per minute, and this value may be up to 100 words per minute for shorthand.

These standards may differ from one institution to the next. Stenography courses are available in ITIs and polytechnics.

3. Apply for Stenographer Positions

After graduating from high school and obtaining a stenography certificate or certification, you can begin seeking employment.

The minimum age to apply for a stenographer position is 18 years old, with a maximum age restriction of 27 years.

Exams for public sector stenographer positions often comprise a written or computer-based examination as well as a skill test.

Apart from government entities, stenographers might find work in the commercial sector. Stenographer jobs are accessible in legal firms, hospitals, and enterprises. They can also work for themselves as freelance transcriptionists on a contract basis.


How Much Does A Stenographer Make?

The salary of a stenographer is determined by a number of things. They can find work in a variety of organizations, both government and private.

The wage scale may differ based on the organization for which they work, as well as their experience, credentials, and competence. A stenographer’s average monthly base wage is $28,432.00.

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