March 4, 2024

How to Decline a Job Interview: When applying for many roles, you may receive feedback from a hiring manager and determine that the role is not a suitable fit for your interests and professional ambitions. Read on!

How to Decline a Job InterviewIf you’re not interested in a job, respectfully and swiftly refuse the interview invitation. Understanding how to manage this procedure diplomatically will help you stay professional and keep a great reputation with employers and recruiters in your sector.

In this post, we’ll go over how to decline an interview and present a few templates to help you go through the process smoothly.


Why Turn Down an Interview?

When you’re looking for work, it may seem unethical to decline an opportunity to be considered for any position. There are several valid reasons to decline an interview, including:

  • You researched the firm or job and discovered that your beliefs are incompatible with the organization’s or that present employees are dissatisfied.
  • Changes in your personal life rendered a career change unnecessary.
  • Since your application, another employer has offered you an interview or a position, and you are more interested in that employment.
  • Changes in your personal schedule have prevented you from working the required hours.
  • The firm is in financial trouble, so obtaining a job there feels dangerous.
  • Taking the interview might jeopardise your existing job, which you are hesitant to take for the post.
  • You’ve already gone through one or two rounds of interviews and have lost interest in the position or firm.
  • Your present company provides you a retention bonus, a flexible work schedule, paid leave, or education reimbursement as an incentive to stay.
  • You want to make more than the pay offered by your job.

5 Ways on How to Decline a Job Interview 

Here’s how to turn down an interview in a way that is beneficial for both you and the company:

1. Be Certain

There are various reasons why you would decline an interview opportunity. Before you write your letter of regret, make certain that you truly want to cancel the interview and that you have a valid reason for doing so.

This is one decision you cannot reverse without losing credibility, so you must be secure in your choice. Here are some pointers to consider if you wish to decline the interview:

  • Be conscious of your reasons for withdrawing from consideration.
  • Consider this for a moment.
  • If you’re still confused after some introspection, think about confiding in a trustworthy friend.
  • Keep in mind that a job interview does not equal a job offer.

2. Remain Courteous

Even if you are not interested in this position at the moment, there may be future chances with the organisation that match your interests and talents.

Maintain a positive connection by remaining polite and professional in your conversation.

An employer is more likely to appreciate your predicament if you present a genuine explanation for refusing the interview.

3. Maintain Ambiguity

It is critical that your email be basic, truthful, and brief. It is not required to offer explicit reasons for your choice to decline the interview.

Citing a reason may be misconstrued as impolite or disrespectful, jeopardising your reputation and future employment opportunities with the organisation.

Furthermore, it may needlessly prolong the conversation and result in you disclosing negative information.

There are a few circumstances when declining a job interview with a stated cause, such as accepting a job offer from another organisation, may be permissible.

4. Respond Quickly

While it’s crucial to give yourself enough time to consider your options so you’re sure in your choice, you should notify the hiring manager as soon as possible so they have enough time to alter their schedule or interview someone else.

Respect their time as well as the opportunities of the other job hopefuls. Your departure may open the door for someone else who is interested in the role.

5. Refer Another Applicant if You Like

Providing another qualified applicant for the job is a terrific method to demonstrate your initiative and concern for the firm.

If you have someone in mind, make sure to discuss the position with them ahead of time to verify they are interested. In your email, you can provide their name and contact information.


Templates for Turning Down a Job Interview

Though you can personalize the message with unique details, here are some basic email templates for declining a job interview:

Withdrawing application

Here’s a template you can use if you want to withdraw your application:

SUBJECT: Invitation to Interview for [position]

Dear [Company Contact],

Thank you so much for considering me for your [job title] position with [Company Name]. I regret that I am going to withdraw my application at this time. I appreciate the opportunity. Thank you for your time and consideration.

[First and Last Name]
[Phone number]

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