7 Steps on How to Quit Your Job Professionally

Whether you’re leaving your work because you’ve taken a position with another company, you’re moving, or for another reason, determining how to leave and how to break the news can be difficult.

Knowing how to resign your job professionally can help you have a healthy working relationship with your boss.

General Tips on How to Quit a Job

Let’s go over a few additional things to consider while quitting professionally. The broad recommendations listed below assist in expanding on the four processes stated above.

It’s a good idea to:

Be professional and mature
Set aside any personal grievances
Be well prepared before speaking with your boss
Be certain you want to quit (it usually cannot be reversed)
Be prepared to be asked to leave immediately
Remove any personal property from the office before quitting (see point above)
Try to maintain excellent relations with the employer;
Request a letter of recommendation or reference; and
Consult with a lawyer if necessary.

It’s a bad idea to:

Not giving enough notice as required by your work contract or local legislation.
Encourage other workers to leave the firm;
Complain or make a scene in public;
Solicit other employees after resigning;
Take any corporate property (physical, digital, or any other sort of property).

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How to Quit Your Job Professionally

Follow these steps to learn how to quit your job professionally:

1. Determine Whether the Timing is Appropriate First.

Knowing why, when, and how to quit your work will help you make the best choice, locate new possibilities, and exit your present position with dignity.

Even if you’re angry, take some time to thoroughly weigh the advantages and disadvantages of quitting your position.

Consider speaking with your immediate supervisor to see if they can provide any solutions if you’re feeling underwhelmed or unsatisfied by your duties or workload.

If you’re actively seeking another opportunity, it could be preferable to hold off on leaving your present work until you’ve formally accepted another offer in order to avoid an employment gap.

Once you’ve quit, conduct yourself professionally and politely.

Employers understand that employees occasionally desire to pursue other endeavors, and by conducting yourself properly, you may retain a connection that could result in future possibilities.

2. Give at Least Two Weeks’ Notice

The typical time to offer an employer before leaving is two weeks’ notice is important when it comes to knowing how to quit your job professionally.

Make sure you are adhering to any requirements regarding the amount of notice if you have an employment contract, though.

You could be willing to remain longer than the traditional two-week term, depending on your availability, especially if your new work doesn’t start for a few weeks or you’re making the switch to self-employment.

No matter how much notice you give, make sure to tell your employer as soon as possible and mention this in your resignation letter.

3. Write a Resignation Letter

Briefly explain your choice in your resignation letter. Decide who should receive your letter of resignation before you start writing it, such as the manager of human resources or your immediate boss. You might add the following in the letter:

A statement that you’re resigning
The date on which your resignation is effective
A reason you are leaving
An expression of gratitude
Your signature

4. Explain Your Reasons For Leaving

Although it’s not mandatory, it might be beneficial for your boss and other senior staff to know why you’re leaving a position. Talking with your human manager is the most effective approach to do this.

A human resources (HR) professional may occasionally arrange for you to participate in an exit interview to discuss your time at the firm, the factors that led to your departure, and your opinions on the company’s rules, culture, and perks.

To be able to provide constructive criticism, prepare your remarks for this meeting ahead. Be honest while yet acting professionally because the objective is to keep good ties with previous employers.

Consider speaking with a team member to share any criticism you may have and the reasons for your departure, even if your HR staff does not plan an exit interview.

HR can attempt to resolve the situation if your decision to leave was motivated by issues with a particular employee.

5. Arrange a Meeting With a Supervisor or HR Representative

Consider setting up a one-on-one meeting with your employer rather than sending them an email announcing your resignation or letting them know that you are leaving HR.

Depending on how well you get along with your boss, this can be a great chance to express your gratitude for the chances they’ve given you and work together to develop a strategy for finishing off any outstanding assignments before you go.

Although it’s polite to arrange a face-to-face encounter, it’s not usually necessary.

You might want to speak with the HR division first if you don’t get along well with your boss or you’re worried about how they could respond.

Whatever method you choose to use to notify your coworkers, make sure you prepare, print, and sign an official letter of resignation.

Having this document completed can help the leave process run more smoothly because it is typically required by organizations.

6. Conclude and Move on From the Work

You likely have two weeks remaining in your job after notifying your employer of your resignation before you depart formally.

Complete ongoing tasks during this time, and collaborate with your manager to identify a replacement for any tasks you won’t be able to finish during your notice period.

Keep track of your daily activities, where you’ve stored key files, how to use different pieces of equipment, and other details relevant to your employment. This ensures a smooth transition for whoever takes your place.

Your present employer may request that you return any property that was provided by the company and leave the same day that you provide notice if you are leaving for a position with a rival.

This is a typical procedure to stop employees from giving away any corporate information to a rival.

Your employer is probably going to let you keep your equipment and continue working as usual until the day you’ve selected if you’re leaving for a company that isn’t a direct rival.

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7. Express Appreciation for this Opportunity

Sometimes, a job may mean more to you than just a way to get money.

Depending on how long you’ve worked for a company, you could have formed close relationships with your coworkers, and superiors learned new skills, moved up to a high-level job, and asked for more responsibility.

Also, I generally progressed as a worker. It’s critical to express thanks because your past experiences from your present employment probably helped you land your new position.

If you worked closely with your supervisors, coworkers, or leaders, take the time to express your gratitude to them. This is not just polite behavior, but it may also broaden your network.

Former coworkers could need your assistance in the future, and you might need their assistance in the future.

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