Thank You Note to Boss When Leaving Job: Following your resignation letter to the company, you may wish to follow up with a heartfelt thank-you letter to your manager, expressing your gratitude for a wonderful work experience. Read on!

thank you note to boss when leaving job

This letter allows you to provide them with your personal contact information so that you may keep in touch and leave on good terms.

In this post, we will walk you through the processes of writing a thank-you letter following your resignation, as well as give a template and many sample letter to help you write your own.


Reason to Send a Thank You Note to Boss When Leaving Job

When leaving a company, sending a thank-you letter to your employer is a nice gift that allows you to express your thanks for a successful experience, thank them for their support and leadership, and depart on good terms.

It may also provide an opportunity to share your personal contact information in writing to keep in touch after your departure.

You may need to contact them in the future for a letter of recommendation or a professional reference. Maintaining communication with them will help you achieve this.

Tips for Writing a Thank-You Letter After You’ve Resigned

Here are some more suggestions to help you draught a thank-you letter after you have filed your resignation letter:

  • Express Real Gratitude:

The most crucial aspect of writing your thank-you letter is expressing your sentiments in a way that shows true appreciation for your company and, in particular, your boss.

  • Consider the Following Examples:

Mention specific instances when your efforts were recognized, where you had a very satisfying experience, or where you were able to advance professionally.

  • Proofread Thoroughly:

After you’ve completed writing, thoroughly check the letter for typos and grammatical errors.

How to Write Thank You Note to Boss When Leaving Job

To send a thank-you letter to your manager after you have quit, follow these simple steps:

1. Employ Appropriate Structure and Formatting

To make a good first impression, your letter should be properly written, with suitable structure and layout.

In general, a block-style letter is preferred, which means it is left-aligned, single-spaced, and has a one-inch margin on both sides.

Your message should also be legible, which means selecting a font size of 10 to 12 points. Use a standard, professional font type like Arial, Helvetica, or Times New Roman.

2. Include the Date as well as Your Contact Details

Write your name and address in the upper left-hand corner of the letter. You should also provide your personal email address and phone number so that you may keep in touch with your boss after you leave.

Skip a line after your contact information before writing the date. Skip another line after the date before adding your manager’s contact information, which should include their name, title, company, and address.

3. Include a Salutation

Skip a line after the recipient’s contact information before adding a greeting and the recipient’s name.

Typically, something as basic as “Dear [name]” is the best option. You might alternatively begin the letter with the person’s name, such as “Ms. Anderson.”

While the letter will be addressed to your boss, you may wish to send a copy to your coworkers as well.

4. Remind Them of Your Departure Date

Begin by alerting them of your departure from the organization. You may wish to add the reason for your leaving in this first paragraph, depending on whether you opted to divulge this information when you originally quit.

5. Express Your Appreciation

In the second paragraph, convey your heartfelt appreciation for your time with the organization.

You might opt to remind them of where you were professionally when you started your position and how much you or the organization has developed, depending on your preferences and the circumstances.

Share at least one positive experience, opportunity, or progress you had while working with them.

6. Send Your Best Wishes

Send your best wishes for the body’s and/or company’s continuing success. You might use this paragraph to indicate your desire to keep in touch.

7. Include a Complimentary Closure and Your Name

Finish with a free closing and your name. In this case, suitable closings are “Best wishes,” “Yours truly,” “Thank you,” and “Sincerely.”

If you’re printing the letter, allow a space after the complimentary close to sign. If you’re emailing it, leave the blank area and just put your name.


Thank-You Letter Template

Here is a template you can use to create your thank-you letter:

[Sender’s name]


[Phone number]

[Email address]




[Recipient’s name]



[Company address]


Dear [Name],


Tomorrow will be my final day at [business] before [optional—reason for leaving], and I wanted to express my heartfelt gratitude for all of your help and advice throughout my time here.

I’ve had a fantastic time working with you over the last [timeline] and have grown tremendously personally and professionally. I’ve learnt [example(s) of professional development you’ve attained].

I wish you and the entire [business] team tremendous success. I’ve given my contact information and hope to hear from you soon.

Best wishes,


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