How to Write Email For Job Application: There are several methods for applying for a job. While many firms now use an application tracking system (ATS), some may still need you to apply by email.

How to Write Email For Job ApplicationIn this article, we’ll go through everything you’ll need to apply for a job by email, how to create a distinctive email, and other recommendations.


What is a Job Application Email?

It is possible that a firm will need you to submit your job application by email rather than through a job portal such as an ATS.

When this occurs, they will usually detail how to do so in the job description, stating what materials you should provide, the email address you should use, and sometimes even what you should note in the subject line.

Requirements to Apply to a Job Via Email

When applying by email, you must meet three primary criteria: a clear subject line; an email body in which you describe who you are, your qualifications, and your interest in the post; and attachments.

When it comes to the body of your email, you have two options:

Full Cover Letter:

Instead of attaching it, copy and paste it into the body of your email. In this case, your email body will serve as your whole cover letter.

Abbreviated Cover Letter:

If you prefer to include your cover letter, try condensing it in the body of your email so the recruiter or hiring manager can get a feel of your experience and expertise.

Attachments Needed in a Job Application Email

It’s important to read the job description and take note of any desired attachments as well as any formatting requirements, such as whether your documents should be sent as PDFs or another file extension.

Typical email job application attachments:

  • Cover letter
  • Resume
  • Portfolio samples

How to Write a Job Application Email

Take the time to analyse the job description like you would any other job application, finding the experience and abilities you have that are directly related to the post.

These facts will be included in your email body (cover letter) and will express your research on the position and organisation.

Once you’ve gathered all of the necessary information, it’s time to write your email.

1. Create a Clear Topic Line

The reason for writing should be stated in the subject line of your email. What you should add may be specified in the job description.

If not, provide a clear subject line that includes your name and the purpose for your letter. For instance, “Application: Position Title, Your Name” or “Application for Position Title: Your Name.”

2. Add a Salutation

Examine the job description to discover whether the employer prefers that you send your email to a specific employee or hiring manager.

If not, you may find out who the recruiting manager is by looking up their job title on the company’s LinkedIn profile. If that information is unavailable, use a generic greeting such as “To Whom It May Concern” or “Dear [Department] Hiring Team.”

Find out how to address a cover letter.

3. Introduce Yourself

In your opening sentence, be direct and treat it like a resume aim. Mention who you are, how much experience you have or what you are presently doing, and that you are writing to apply for the position.

If someone, mention it referred you.

4. Copy and Paste Your Cover Letter Into the Body of Your Email

If you opt not to attach your cover letter, the body of your email can contain either your complete cover letter or an abridged version of it.

You’ll want to emphasise your experience, your unique fit for the post, and any successes that point to your wider effect, just like you would in a regular cover letter.

5. Finish With Details

As you wrap up your email cover letter, explain what you desire and why you want to work for this organisation. Mention the documents you’ve provided as well as your availability for the following steps.

6. Sign Your Email

Sign your email with your contact information, which should include your complete name, phone number, and email address. Include the URL of your website if you have one.

7. Include Your Materials

Attach any essential resources, such as your resume, in the proper format.

8. Double-Check your Work Before Hitting “send.”

Check your email for typos and grammatical errors. You want to make sure your email is error-free, much like a formal cover letter, so a recruiter or hiring manager can notice your attention to detail.

Examples of Job Application Emails

Below are samples of Email job application for inexperienced or recent graduates

Here is an example of a job application email for a recent graduate:

1. Subject line: Amy Little – Junior Marketing Associate position

Dear Stephen Henry,

 I discovered the junior marketing associate post you have open at DE Marketing Firm. After reviewing the job description and qualifications, I believe I am a good fit for this position.

I recently earned a bachelor’s degree in marketing from New York Community College. I am ready to put my expertise and skills to use in a reputable marketing agency like yours. During my time at New York Community College, I participated in various marketing internships with businesses around the city and learned the skills I needed to be successful in my first in-house marketing position.

Attached you will find my cover letter, resume and marketing samples for your consideration. Please do not hesitate to reach out if you would like additional information.

Thank you so much for your time and consideration for this position, and I look forward to hearing from you soon.


Eminence Sebastine

(505) 886-0221

[email protected]


2. Sample Email Job Application Message

Subject: Adjunct Instructor Position – Jane Lee

Dear Ms. Smith,

Reading the job announcement for the position of Anatomy and Physiology Professor at Middleburg University piqued my curiosity. I feel my expertise is a good fit for the requirements of this position, and I’m excited to submit my application.

My most recent teaching post was as an adjunct professor at Amery University, where I taught anatomy and physiology. I also served on two faculty committees and took part in a research project.

My resume is attached to this letter. I hope you will discover more about my history, schooling, accomplishments, and accolades as a result of it.

Please let me know if there is anything else I can do for you. I eagerly await your response to this chance.

Thank you for your consideration.

Ken Hens

[email protected]


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